Instructions for event organisers
Doping tests are mainly conducted without prior notice also in connection with competitions, excluding championships where the rules of the International Federation govern the obligatory sample collection procedures. Consequently, it is recommended that the event organiser contact FINCIS's office well in advance.
An event organiser must contact a WADA accredited laboratory concerning the doping control sample analysis. FINCIS will charge the costs of testing to the event organiser or the international sports federation. The laboratory, in turn, will charge the costs of the analysis. The event organiser is responsible for arranging in-competition testing under the rules governing doping control. The organisers are advised to prepare for doping control in advance. Typically, doping control takes place as follows:
- A doping control team arrives at the venue either before the competition or during it, depending on the nature of the event and sport.
- Members of the team must always present a valid authorisation granted by FINCIS, such as FINCIS'S photo ID issued to Doping Control Officers, Assistants and Chaperones.
- The doping control team contacts the event director, organiser or team leader, introduces him/herself, explains the tests to be performed and presents a written authorisation letter from FINCIS. The DCO may also ask the representative of the event organiser to assist if doping control is arranged on the basis of a draw and to assist in arranging the testing.
- The following matters have to be addressed for the DCO to conduct the tests appropriately:
- information on the competition schedule
- information on the participants
- appropriate facilities and
- chaperones (if necessary) to assist in notifying athletes to the test.
Doping control facilities
The facilities must be such that the athletes can be supervised in an appropriate manner. Urine samples must be provided in full view of a doping control official. Doping control can be carried out confidentially, respecting the athlete's privacy, and it must be possible to prevent unauthorised persons' access to the control facilities.
If possible, the testing facilities should consist of three separate rooms that are preferably interconnected: a waiting room or waiting area, a doping control room or area and an area for sample collection (a separate space for the collection of blood samples).
At major international competitions in particular, the following issues should be considered:
- The waiting room or waiting area must be large enough to accommodate all athletes selected for testing, their representatives and members of the doping control team. The waiting room should be separated from the testing room to enable undisturbed and confidential operations in the testing room. There must be enough seats for athletes and their representatives in the waiting room, as well as a sufficient quantity of unopened, caffeine-free and non-alcoholic beverages. At major events, the waiting room can also be equipped with a television set and a results screen. It is important that access of unauthorised persons can be prevented.
- The testing room or area must be a separate space that can be preferably locked or at least monitored and accessed only by the members of the doping control team, the athlete to be tested and his/her representative. The testing room should have a direct access to the sample collection area. Athletes should be provided with seating and allowed to carry out actions related to the doping control undisturbed and confidentially while taking privacy into account.
- If possible, the sample collection area should be a toilet cubicle large enough to accommodate both the athlete and sample collection monitor and have direct access from the testing room.
- The area reserved for the collection of blood samples should be separate from other testing facilities, and it should be possible for the athlete to provide the sample lying down, undisturbed, confidentially and taking privacy into account.
The role of the chaperones is important with regard to the completion of a reliable and fair doping control under the rules. In major competitions, particularly international ones, chaperones are always needed. FINCIS will assist in recruiting chaperones as far as possible where necessary.
- presents a written invitation to doping control to the athlete in a timely and appropriate manner
- chaperones the athlete from the moment of invitation until he or she registers in the doping control facilities, and
- notifies the DCO in charge of any confusion or antidoping rule violations.
The following matters should be considered:
- Chaperones must be over 18 years of age.
- The chaperone must be free from any conflict of interest with the athlete subjected to doping control (must not be a relative of the athlete, for example).
- One chaperone per athlete to be tested is usually needed.
- The chaperone should be of the same gender as the athlete to be tested.
- At international competitions, chaperones must have an adequate command of foreign languages.
- The DCO in charge will provide training for chaperones.
- Chaperones are to sign a non-disclosure agreement.
Testing and record results
In some sports, a record result (Finnish record, European record, world record) cannot be officially approved until the athlete in question has produced a negative sample. The event organiser should ensure in advance that the DCO is available for possible doping control in case of record-breaking results.